Privacy Policy

PeerPoint Medical Education Institute, LLC (“PeerPoint”) is committed to protecting the privacy of information provided by and about the users of our websites. PeerPoint respects your privacy and will not share any such information without your consent, except as described in this privacy policy. This policy outlines what information we may collect, how and why we use it, with whom it may be shared, your rights regarding your information, how to contact us with privacy concerns or requests, and the measures we take to safeguard against unauthorized access or misuse of your data.

About This Privacy Policy

This privacy policy applies only to information that identifies you or could identify you when combined with other available data (“personal data”), and that you either submit to PeerPoint Medical Education Institute, LLC (“PeerPoint”) in connection with your use of PeerPoint websites or upon registration related to PeerPoint systems and services. It may also apply to personal data collected from other sources, as outlined in this policy.

By using PeerPoint websites and/or receiving our services, you consent to the collection, use, disclosure, and transfer of your personal data as described in this privacy policy.

This policy does not apply to any personal data you submit directly to third-party websites or services not operated by PeerPoint, even if accessed through PeerPoint websites. We encourage you to review the privacy policies of any external sites you visit, as PeerPoint is not responsible for how those entities handle your personal data.

Unless otherwise noted, PeerPoint acts as a data controller (as defined under the EU General Data Protection Regulation), meaning we determine how and why your personal data is processed.

Privacy Policy Changes

PeerPoint Medical Education Institute, LLC (“PeerPoint”) reserves the right to update this privacy policy at any time. Any changes will be posted on PeerPoint websites. We will make reasonable efforts to notify registered users of any significant updates.

Policy Date: April 14, 2025

Types of Information Collected

Information from Unregistered Visitors
Visitors may access portions of the PeerPoint websites without submitting personal data. We may collect non-identifying information provided by your browser (e.g., referring URL, browser type, date/time of access). Access to most materials and programs requires registration.

Information from Registered Users
Upon registration, users may be asked to provide identifying details such as name, qualifications, contact information, areas of interest, and preferences. Required vs. optional fields are clearly marked.
Registered users can update their information on each website. Communication preferences can be managed through account settings or opt-out mechanisms. We reserve the right to notify users of necessary service changes regardless of opt-out preferences.
To request account deactivation or correction of your personal data, contact us at [email protected]. Note: Certain information may be retained as needed for legal or administrative reasons.

Information from External Sources
We may collect additional professional details (e.g., licensure verification) from external databases or third-party providers as necessary. Financial transactions are processed through secure third-party gateways.

Use of Cookies

PeerPoint uses browser cookies to personalize content and improve user experience. You may control cookie preferences through your browser settings. Disabling cookies may impact functionality.
Cookies may be associated with your registration data to enable personalization features like remembering login credentials. Third-party providers (e.g., certifying bodies, advertisers) may also use cookies, which PeerPoint does not control. Please notify us if you have concerns.

Use of Information

We process personal data to:

  • Fulfill service requests
  • Maintain records and improve our services
  • Comply with legal obligations
  • Support legitimate interests such as security, analytics, and communication

We may use aggregate (non-identifying) data for program evaluation, market research, and reporting to funders.

Disclosure of Information

We do not sell, rent, or trade personal data. We only disclose data as required for service delivery or legal compliance, including:

  • Third-party vendors acting on our behalf
  • Accrediting bodies (for CME credit)
  • Government or regulatory authorities when legally required
  • Successor organizations in the event of a business transition

Third-Party Service Providers

We engage third-party partners for services such as hosting, technical support, and user validation. These vendors act on PeerPoint’s instructions and are bound by confidentiality agreements.

Marketing and Advertising

With your consent, we may contact you regarding relevant offerings. These communications include clear opt-out options. PeerPoint may personalize content based on your stated interests and behavior on our site.
We may send limited messages on behalf of partner organizations, but do not share personal data with them.

Public Forums and Online Resources

Any information shared in PeerPoint-managed forums, boards, or interest groups becomes public. Please exercise caution when disclosing personal details.

Legal Requirements

We may disclose your personal data to comply with applicable laws, including regulatory obligations or legal proceedings.

Electronic Communications and Anti-Spam Policy

PeerPoint complies with laws governing electronic communications and will:

  • Only send promotional emails with your consent
  • Honor all opt-out requests
  • Include valid sender details and postal addresses in emails
  • Respond promptly to all inquiries sent to [email protected]

Security and Data Protection

We implement appropriate security measures to protect your personal data from unauthorized access or loss. These include physical security, password protections, and employee training on data privacy practices.
While we strive to safeguard your information, no system is completely immune to breaches. Users are responsible for maintaining the confidentiality of their passwords.

Data Storage and Retention

Your information is stored on secure servers managed by PeerPoint or trusted partners. Backups are routinely maintained in secure facilities. We retain data only as long as necessary for service delivery or compliance purposes.

Access and Your Rights

You have the right to:

  • Request access to, correction, or deletion of your data
  • Withdraw consent or restrict data usage
  • Request a copy of your data, where applicable

Email [email protected] for all data requests. We may require proof of identity to ensure security and reserve the right to charge a fee for excessive or unreasonable requests.

Contact Us

For questions or concerns regarding this privacy policy or your personal data, please contact:

Email: [email protected]